The opportunity

We have an exciting opportunity for a Legal Assistant to join our collaborative, high-performing team in Melbourne.

You will provide exceptional support to the Legal Director for Health Services, Procurement, Property and M&A and the Head of Legal - Privacy & Regulatory.  

You will be a trusted partner and be confident prioritising work effectively. This role will regularly work with senior personnel across Bupa (including Executive team members and other senior managers).

How will I help?

Key accountabilities include:

• Provide high level support to the Legal Director and Head of Legal and their team.
• Extensive calendar management including coordinating meetings, preparing background information, pre-read material, agendas and recording of action items.
• Act as a point of contact for internal and external parties where appropriate, including prioritising and distributing emails, correspondence and mail.
• Prepare presentations, written reports, spreadsheets, documents, quality assess reports and prepare ad- hoc reports as required.
• Provide timely and accurate preparation of tactical administrative support activities for the Director and Head of Legal and their team, including: invoice, expense and event management
• Ensuring the correct and safe filing of original Deeds, Agreements, letters of agreement etc. into the contracts storage system and update the database
• Assist with other support based on the Health Services, Procurement, Property, M&A and Privacy and Regulatory team requirements

Why work at Bupa?

We keep our people smiling by helping them improve their lives in and outside of the office.

We’re a welcoming lot, no matter who you are or where you’ve come from. We welcome all talents and backgrounds and embrace our differences, so you can bring your true self to work.

We support our people to be the best version of themselves, physically and mentally. With a healthy work/life balance, leadership support, reduced private health cover, study leave, volunteering options and a commitment to promoting from within.

Our employees can access wide range of benefits: from our own products (incl. health insurance subsidies) to many other products and services via our partnerships program (like Apple, Samsung, JB Hi-Fi, plus gym and spa discounts to name a few). We reward our people and celebrate their success, provide initiatives that develop careers and look after our people’s health, wellbeing, and futures.  

What do I need?

• Previous experience in a similar Legal Assistant/Personal Assistant/Executive Assistant role
• Previous experience interacting with executive level management and senior external stakeholders
• Ability to use initiative and drive when managing multiple business support priorities
• Advanced knowledge of Word, Microsoft Outlook and Microsoft Teams. Working knowledge of PowerPoint and Excel.
• Demonstrable attention to detail
• Experience in working in private health insurance and in-house legal environments highly desirable

About Bupa Asia Pacific:

Bupa is an international healthcare group which has been committed to a purpose of helping people live longer, healthier, happier lives and making a better world for more than 70 years.

Bupa Asia Pacific operates in Australia, New Zealand and Hong Kong, supporting about 6.5 million customers through a broad range of health and care services including health insurance, aged care, dental, medical, optical and hearing services. Employing more than 20,000 people in the region, we believe that we can make a real difference to the lives of customers through our values, purpose and the way that we deliver personalised care.

Our people reflect the diversity of our community. At Bupa, your wellbeing, identity and own story is respected and valued.