Personal Assistant
Melbourne, Australia
At Bupa, purpose meets possible. Join us and help shape a future where healthcare is more connected, more personal and more human.
We’re a global healthcare leader trusted by millions and committed to helping people to live longer, healthier, happier lives and making a better world. Healthcare is changing, and so are we. We’re investing in more clinics, better systems and smarter, more connected ways to help our customers. As we continue to expand our services and invest in innovation, you’ll help create a healthcare system that meets people where they are, responds to what they need and leaves them better than before.
Here, your work has purpose, your voice matters and your future is full of possibility.
Just imagine the impact you could make.
The purpose of this job is…..
The Personal Assistant plays a pivotal role in keeping the Finance Leadership Team operating at its best. You will provide a high level of professional administrative support to multiple Finance Directors within the Finance Leadership Team, ensuring an efficient, organised working environment and assisting with key deliverables.
By managing priorities, streamlining communication, and maintaining smooth day‑to‑day operations, this role helps to create the structure and clarity that allow senior leaders to focus on strategic decision‑making and high‑impact work.
Key responsibilities include:
- Managing complex calendars, coordinating meetings, and preparing agendas, background materials, and action items.
- Serve as a key contact for internal and external stakeholders, including managing and prioritising emails, correspondence, and mail.
- Preparing presentations, reports, spreadsheets, documents, and ad‑hoc materials, ensuring accuracy and quality.
- Delivering timely and accurate administrative support, including:
- Invoice management: raise purchase orders, process payments, track approvals, and maintain records.
- Expense management: reconcile corporate cards and process reimbursements monthly.
- Travel management: book travel in line with policy requirements.
- Event management: coordinate team events, catering, venues, and logistics.
- Recruitment support: manage onboarding and offboarding for Finance team members.
- Providing additional support to other Finance Directors and teams when capacity allows, contributing to efficient operations and a consistent working rhythm.
- Collaborating with the wider administration team and the Executive Assistant to support the effective running of the Finance function.
What you’ll need to make it possible
- 3+ years demonstrated experience providing personal or team assistant support at senior manager level or above
- Proven ability to meet strict and conflicting deadlines in an organised manner
- Proactive problem solving and continuous improvement abilities
- Professional presence with strong interpersonal and relationship‑building skills
- Strong stakeholder management, able to engage confidently across all levels
- Sound judgement, confidentiality, and discretion when supporting senior leaders
- High attention to detail and reliable follow‑through
- Comfortable working in fast‑paced, evolving environments
- Willingness to take on projects and learn new skills
- Advanced calendar management in Microsoft Outlook; intermediate Word, Excel, PowerPoint and MS Teams
- Experience with Coupa for invoicing and procurement is preferred, but not required
- Accurate and detail‑focused word processing
- Ability to troubleshoot general technology issues across Windows and Apple systems
Why you’ll love it?
We support our people to be the healthiest and happiest versions of themselves. As well as a competitive salary, a range of Bupa benefits and flexible working, you’ll be challenged and encouraged to innovate. You will collaborate strongly with colleagues who are committed to delivering exceptional experiences. We trust, respect and consider everyone, knowing your difference will make the difference.
Other benefits include discounts on health insurance, as well as access to our new global wellbeing program, Viva. Viva has been designed to help you to live a healthy and happy life. It encompasses a comprehensive health and wellbeing program which includes access to health insurance benefits that will assist with covering the cost of medical treatment, information and education sessions, and preventative healthcare screening such as annual health assessments and skin checks. You will also be eligible to access various discounted products and services through our VIVA wellbeing partnerships.
If this sounds exciting, we’d love to hear from you. Let’s shape the future of healthcare, together.
At Bupa your wellbeing, identity, and personal story are respected and valued. We are continuing to build teams that reflect the diversity of the communities we serve. Bupa is committed to providing equal opportunities and fostering a workplace and environment that is free of discrimination, bullying and harassment.
We actively encourage applicants from all backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, veterans, people with disabilities, and LGBTQIA+ applicants.
We are dedicated to removing barriers to participation. If you need any reasonable adjustments during the recruitment process, or if you’d like to discuss how this role can be flexible for you, please let us know so we can support your participation on an equitable basis.
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