Executive Assistant to Chief People Officer, Bupa APAC (parental leave cover)

The Opportunity

We have a wonderful opportunity to join Bupa on a parental leave cover as Executive Assistant (EA) to our APAC Chief People Officer (CPO).

This role provides the highest level of professional support ensuring a consistent and efficient working environment for our Melbourne based CPO. Providing parental leave cover for 12 months, this role is responsible for effective management of multiple tasks, competing priorities across global time zones, and working as part of the broader APAC Executive Leadership Team’s EA team.

A true partner to the CPO, you will act as the first point of contact, manage complex calendars, contribute to projects and organise events – amongst other things!

High energy and excellent organisational skills are a must for this role!

How will I help?

• Providing exceptional support to the Chief People Officer APAC as required. This will include acting as a first point of contact, managing the annual calendar, complex daily calendar management, email traffic management and meeting/event coordination
• Preparing and reviewing communications, presentations, spreadsheets and documents
• Supporting the preparation of Board Papers
• Support to the wider People team by coordinating team events including location and preparation details, organising meetings and teleconferences including agendas, speaking notes, minute preparation and distribution.
• Building and maintaining strong relationships with multiple internal and external stakeholders

Why work at Bupa?

• We keep our people smiling by helping them improve their lives in and outside of the office. We’re a welcoming lot, no matter who you are or where you’ve come from. We welcome all talents and backgrounds and embrace our differences, so you can bring your true self to work.
• We support our people to be the best version of themselves, physically and mentally. With a healthy work/life balance, leadership support, reduced private health cover, study leave, volunteering options and a commitment to promoting from within.

What do I need?

• Significant EA experience supporting C-suite Executives
• A collaborative, adaptable and authentic personal style with strong relationship building skills and the ability to react to change easily
• Superior organisational and communication skills (written and verbal)
• Ability to manage and deliver on rapidly changing and conflicting priorities, whilst working at pace
• Experience working within a complex matrix environment
• Problem resolution skills
• Excellent presentation and document preparation skills
• Experience engaging with and managing multiple senior stakeholders (local and global)
• Experience in handling sensitive information with the utmost of discretion
• Inherent customer service orientation and can-do attitude

About Bupa Asia Pacific

Bupa is an international healthcare group which has been committed to a purpose of helping people live longer, healthier, happier lives and making a better world for more than 70 years.

Bupa Asia Pacific operates in Australia, New Zealand and Hong Kong, supporting about 6.5 million customers through a broad range of health and care services including health insurance, aged care, dental, medical, optical and hearing services. Employing more than 20,000 people in the region, we believe that we can make a real difference to the lives of customers through our values, purpose and the way that we deliver personalised care.

Our people reflect the diversity of our community.  At Bupa, your wellbeing, identity and own story is respected and valued.

Please note applications will close on Friday 24th January 2025.