Personal Assistant
Melbourne, Australia
At Bupa, purpose meets possible. Join us and help shape a future where healthcare is more connected, more personal and more human.
We’re a global healthcare leader trusted by millions and committed to helping people to live longer, healthier, happier lives and making a better world. Healthcare is changing, and so are we. We’re investing in more clinics, better systems and smarter, more connected ways to help our customers. As we continue to expand our services and invest in innovation, you’ll help create a healthcare system that meets people where they are, responds to what they need and leaves them better than before.
Here, your work has purpose, your voice matters and your future is full of possibility. Just imagine the impact you could make.
The purpose of this job is to…..
To provide a high level of professional administrative support to the Director of Bupa’s Dental, Optical & Hearing businesses. Bupa Dental is Australia’s largest Dental Services Organisation with 172 practices nationally. Bupa Optical & Hearing provides market leading optical and hearing services across 48 stores nationally.
Responsibilities include:
- Provide high level business administrative support to the Director of Bupa Dental, Optical & Hearing, and their respective teams ensuring an efficient, organised working environment.
- Partner with Health Services Leadership Team members and their teams demonstrating and understanding the Health Services businesses, and supporting the delivery of key priorities and deliverables.
- Extensive calendar management including coordinating meetings, preparing background information, pre-read material, agendas and recording of action items.
- Act as a point of contact for internal and external parties where appropriate, including prioritising and distributing emails, correspondence and mail.
- Prepare presentations, written reports, spreadsheets, documents, quality assess reports and prepare ad-hoc reports as required.
- Provide timely and accurate preparation of tactical administrative support activities for the Director and their team
What you’ll need to make it possible
- 3+ years providing personal assistant support at a senior manager or event management experience highly desirable
- Experience working in large matrix organisations
- Proven ability to meet strict deadlines in an organised manner
- Professional presence, presentation and interpersonal skills, including the ability to build rapport and trust and work with, and across team environments
- Strong stakeholder management, with the ability to engage with Executives and Business Leaders, and all people throughout the organisation to achieve shared outcomes
- Desire to take on projects and acquire new skills
- Microsoft Outlook (Advanced), and Microsoft Word, Microsoft Excel, Microsoft PowerPoint (Intermediate)
- Accurate word processing skills with attention to detail
Why you’ll love it?
We support our people to be the healthiest and happiest versions of themselves.
Our employees can access wide range of benefits: from our own products (incl. health insurance discounts) to many other products and services via our partnerships program (like Apple, Samsung, JB Hi-Fi, plus gym and spa discounts to name a few). We reward our people and celebrate their success, provide initiatives that develop careers and look after our people’s health, wellbeing, and futures.
If this sounds exciting, we’d love to hear from you. Let’s shape the future of healthcare, together.
At Bupa your wellbeing, identity, and personal story are respected and valued. We are continuing to build teams that reflect the diversity of the communities we serve. Bupa is committed to providing equal opportunities and fostering a workplace and environment that is free of discrimination, bullying and harassment.
We actively encourage applicants from all backgrounds and experiences, including Aboriginal and Torres Strait Islander peoples, veterans, people with disabilities, and LGBTQIA+ applicants.
We are dedicated to removing barriers to participation. If you need any reasonable adjustments during the recruitment process, or if you’d like to discuss how this role can be flexible for you, please let us know so we can support your participation on an equitable basis.
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