The opportunity:

We have a fantastic opportunity for a Team Assistant to join our Melbourne People team on a permanent part-time basis.

Reporting to the Executive Assistant to the Chief People Officer APAC (CPO), you will provide a high level of professional assistance and support. This includes ensuring an efficient, organised working environment, the provision of effective administrative support and the production of exemplary communications and materials as required. The Team Assistant will work closely with the Executive Assistant to the CPO to ensure that the CPO and APAC People Team are enabled to deliver to the needs of the business.

If you are energetic, highly motivated and have previous experience supporting an executive leader, we want to hear from you!

This is a part-time role (flexible on the number of hours but ideally 3-4 days per week) with hybrid work arrangements available.

How will I help?

• Providing coverage support to the Chief People Officer APAC as required. This may include coordinating meetings and functions, acting as a first point of contact, travel coordination, expense processing, invoice processing, budget coordination.
• Preparing communications, presentations, spreadsheets and documents
• Supporting the preparation of Board Papers
• Compiling and coding credit card statements in preparation for payment and preparing and coding accounts payable invoices.
• Support to the wider People team by coordinating team events including location and preparation details, organising meetings and teleconferences including agendas, speaking notes, minute preparation and distribution.
• Undertaking projects and assisting with general duties as required, compiling and publishing regular and ad-hoc reports for the team
• Provide support to the wider PA team when required

Why work at Bupa?

We keep our people smiling by helping them improve their lives in and outside of the office. We’re a welcoming lot, no matter who you are or where you’ve come from. We welcome all talents and backgrounds and embrace our differences, so you can bring your true self to work.

We support our people to be the best version of themselves, physically and mentally. With a healthy work/life balance, leadership support, reduced private health cover, study leave, volunteering options and a commitment to promoting from within.

Our employees can access wide range of benefits: from our own products (incl. health insurance subsidies) to many other products and services via our partnerships program (like Apple, Samsung, JB Hi-Fi, plus gym and spa discounts to name a few). We reward our people and celebrate their success, provide initiatives that develop careers and look after our people’s health, wellbeing, and futures.

What do I need?

• Previous experience supporting an executive leader
• Excellent communication and interpersonal skills
• Well-developed organisational skills, proactive, self-motivated, forward thinking and the ability to work autonomously
• Confidence in liaising with senior key stakeholders and project sponsors
• High capability in a range of Microsoft tools and systems
• Ability to work to tight deadlines and manage multiple tasks
• Demonstrated ability to use skill and judgment to achieve a desired outcome

About Bupa Asia Pacific:

Bupa is an international healthcare group which has been committed to a purpose of helping people live longer, healthier, happier lives and making a better world for more than 70 years.

Bupa Asia Pacific operates in Australia, New Zealand and Hong Kong, supporting about 6.5 million customers through a broad range of health and care services including health insurance, aged care, dental, medical, optical and hearing services. Employing more than 20,000 people in the region, we believe that we can make a real difference to the lives of customers through our values, purpose and the way that we deliver personalised care.

Our people reflect the diversity of our community.  At Bupa, your wellbeing, identity and own story is respected and valued.

Please note applications will close on Thursday 19th September.